Flight Operations Administrator

Headquartered in Atlantic Canada with a global presence in over 60 countries and a dedication to special mission aircraft excellence for over 50 years, the PAL Aerospace team thrives at the forefront of aviation technology and expert crew skills. As a rapidly growing company, we've built a reputation for delivering airborne special mission solutions that enable our customers to address today's complex security, safety, economic, and environmental threats - we need exceptionally talented industry professionals to help us do that. On the PAL Aerospace team, you're working alongside a tight-knit group and incredibly talented engineers, technicians, operators, pilots, and ambitious clients to make the world a safer and more sustainable place.

Are you a detail-orientated multitasker with a passion for aerospace? Do you thrive in a fast-paced environment where precision is key?

We're looking for a Flight Operations Administrator to assist with keeping our PAL Aerospace operations running like clockwork at our St. John's, NL base.

The ideal candidate will be the backbone of our day-to-day flight operations and provide administrative and clerical support to the Operations Manager, Chief Pilot and other key member of our team.

Key Responsibilities:

• Maintain and organize the online and internal library for operational manuals, including Company Operations Manual, Tariffs, Standard Operating Procedures, etc.
• Distribute manuals and revisions to relevant personnel.
• Liaise with the Canadian Transportation Agency with respect to Local Domestic and International Tariffs.
• Amend and update operational manuals such as Tariffs, Minimum Equipment Lists, Company Operations Manual, etc.
• Prepare and complete memos and operational directives.
• Manage the ordering of office supplies for the Operations Department.
• Take meeting minutes as required.
• Perform administrative tasks such as filing, scanning, and photocopying.
• Provide general support to the Operations department.
• Validate and audit Aircraft Log Sheets daily and generate required reports.
• Administer operational documents, including Aircraft Visas.
• Maintain the Online Training Library, including course revisions and control.
• Create, edit, format, and issue operational documents.
• Utilize advanced document management skills to ensure accurate and efficient organization of operational documents.
• Demonstrate strong typing skills to efficiently produce and revise operational documents.
• Perform other duties as required to support the Operations department.

Qualifications:

• A detail-driven powerhouse who thrives in fast-paced environment.
• Strong organizational skills and attention to detail to effectively maintain and organize operational manuals, documents, and reports.
• A problem-solving ninja with a knack for keeping things organized and the ability to adapt to changing priorities.
• An excellent communicator who can juggle multiple tasks effortlessly.
• Proficiency in document management systems and software to efficiently handle online and internal library maintenance.
• Ability to amend and update operational manuals with accuracy and attention to detail.
• Experience in administrative tasks, including filing, scanning, photocopying, and ordering office supplies.
• Proficient in taking meeting minutes and providing general support to the Operations department.
• Familiarity with Aircraft Log Sheets and the ability to validate and audit them daily.
• Knowledge of operational documents, including Aircraft Visas, and experience in their administration.
• Experience in maintaining online training libraries, including course revisions and control.
• Advanced skills in creating, editing, formatting, and issuing operational documents.
• Strong typing skills to efficiently produce and revise operational documents.
• Flexibility to perform other duties as required to support the Operations department.
• Eligibility to obtain and maintain a security clearance.

What PAL Aerospace can offer YOU:

• Comprehensive health benefits including medical, dental, vision, and life insurance.
• Defined Contribution Pension Plan.
• Employee Stock Purchase Plan.
• Personal travel privileges with PAL and interline agreements with multiple airlines.
• Industry discounts.
• Employee Tuition Assistance Program.
• Employee and Family Assistance Program.
• A unique opportunity to advance your career by joining a growing but recognizable brand in a challenging, constantly changing industry.

If you're ready to take the reins and help keep pour operations running at full speed, we want to hear from you!

CLOSING DATE: Applications will be accepted until February 26, 2025.

PAL Aerospace is committed to fostering an inclusive work environment that celebrates and encourages diversity, equity, and inclusion whereby individuals are recognized, supported, and respected. Candidates of all backgrounds are encouraged to apply.

Only those candidates selected for an interview will be contacted. Thank You.

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