Manager Contract Administration

WE'RE LOOKING FOR A MANAGER, CONTRACT ADMINISTRATION

POSITION LOCATION: FORT ERIE, ONTARIO

The Manager, Contract Administration manages all aspects of Contract Administration for assigned contracts working closely with the Program Office and Sales team. The incumbent is responsible for terms and conditions review and analysis, contract drafting, support to negotiations, review and response to Requests for Proposals, defining and initiating estimate requests, review and approval of the Cost of Sales Analysis (CSA) and final preparation of binding Purchase Agreements. The Manager, Contract Administration is responsible for maintaining current procedures, executing to achieve departmental goals and working to achieve continuous improvements in departmental workflows.

MAIN RESPONSIBILITIES

Contract Management

• Balance multiple contracts and ensure contractual obligations and financial reporting requirements are satisfied.

• Generate and maintain contract documentation and acquire approvals as required.

• Ensure the program teams are aware of contract requirements from program start up through execution.

• Provide support and assistance to Program Managers in achieving financial and performance goals and objectives.

• Ensure any changes to requirements, scope or schedule are addressed with Program Management and the customer, and detailed appropriately through contract amendments.

• Support customer aircraft deliveries, to include preparation of contractual delivery documentation and working with financial institutions for payment.

• Develop, maintain and improve contract database, reporting and metrics.

Contract Negotiations

• Initial review and mark-up of terms and conditions.

• Independently prepare, review and modify contractual documents including Purchase Agreement, Contract Agreements, Memorandums of Agreement (MOA), Memorandums of Understanding (MOU), Non-Dislosure Agreements (NDA), etc.

• Provide support to the Director, Commercial Offers and Contracts to interpret terms and conditions and contractual requirements as needed. (e.g. FAR's, DFARS & other regulations)

• Lead contract negotiations achieving reasonable and equitable cost and profit objectives.

Strategy Development

• Collaborate with AHNA Sales and Programs in the development of win strategies for new business opportunities.

• Ensure strategy for new business opportunities remains aligned with top company objectives.

• Collaborate with functional departments (Programs, Finance, Engineering, HR, etc.,) to align offer responses with customer requirements.

Offers and Proposal Development

• Prepare requests for price estimates for development of CSA.

• Perform risk assessment of price estimates and contract terms and conditions and develop strategies to minimize potential financial and contractual risks to the business.

• Present financial impact and contract terms to executive management for review and approval as required.

• Ensure the sales team has up-to-date airframe pricing and approved configurations.

• Provide oversight and input to the preparation of responses to formal solicitations (e.g. Sources Sought, RFIs, RFQs, RFPs) as well as informal solicitations (e.g. quote requests, unsolicited proposals, etc.)

• Develop themes and strategies to improve competitive position.

• Review offer/proposal submission for executive management consideration and approval.

Additional Responsibilities

• Support and register aircraft on the International Registry.

• Support Finance with monthly financial reporting as required.

• Maintain all departmental procedure documents to ensure they are aligned with current practices.

• Provide guidance and support to Regional Sales Managers when required.

• Assist Director, Commercial Contracts and Offers AHI in the management and administration of department activities.

• Other duties and special projects as assigned.

MINIMUM JOB REQUIREMENTS

Education

• Bachelor's Degree from an accredited University in Business Administration, Marketing related field or equivalent experience.

• Master's Degree in Finance or Program Management is considered an asset.

Experience

• Eight (8) years of related experience.

• Experience in aviation/aerospace

• Familiarity with DoD/Federal/Local Government Acquisition processes is considered an asset.

• Knowledge of finance, marketing, product analysis and helicopter applications.

Communication Skills

• Bilingualism (French-English) an asset.

• Strong business insight.

• Business Case Analysis.

Technical Systems Proficiency

• Advanced knowledge of Google Suite and Microsoft Office applications.

• Experience with Salesforce is considered an asset.

Knowledge, Skills, Demonstrated Capabilities

• Detailed knowledge of, and experience with, commercial contracting requirements.

• Must be capable of managing multiple simultaneous tasks with potentially overlapping priorities.

• Strong analytical skills.

• Excellent interpersonal skills, dynamic and highly team-oriented.

• Ability to think strategically and independently.

• Ability to perform under pressure and in a fast-paced, dynamic environment.

• Ability to work effectively with customer and cross functional team members.

• Excellent written and verbal communication.

• Excellent interpersonal skills.

• Ability to provide training and guidance to more junior members of the team.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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