Project Coordinator

We're all about the craft.

KF Aerospace is proud to deliver innovative aircraft solutions for corporate, commercial and military customers worldwide. Launched 50 years ago out of Canada's Okanagan Valley, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, air cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to over 1,100 strong, highly skilled individuals. Our passion for our craft fuels every project we touch.

The Future Aircrew Training (FAcT) Program is an aircrew training program to prepare pilots, Air Combat Systems Operators, and Airborne Electronic Sensor Operators to meet the future aerospace requirements of the Royal Canadian Air Force. As part of the SkyAlyne Team, KF Aerospace will operate an Acceptable Technical Organization (ATO) acting as the Military Type Certificate Holder for the five fleets of training aircraft.

JOB OVERVIEW

The Project Coordinator will support the Program Manager in the execution and coordination of project activities. This role involves overseeing contract management, document management, and configuration management, ensuring that all project documentation, agreements, and change control processes are efficiently managed and aligned with organizational standards.

DUTIES AND RESPONSIBILITIES

Project Administration & Coordination

• Assist the Program Manager in tracking project milestones, deliverables, and schedules.
• Prepare reports, meeting minutes, and presentations for internal and external stakeholders.
• Coordinate cross-functional team activities, ensuring alignment with project goals.
• Manage project-related procurement processes, vendor communication, and task assignments.
• Maintain & update Gantt charts throughout the course of the project to assist in project schedule management.
• Monitor service teams and external suppliers to ensure Projects are delivered to agreed milestones and invoke standard project controls where supply does not meet these milestones.
• Maintain Risks and Issues Registers and track and manage all assigned actions. Monitor and track escalations.
• Set up project meetings.
• Prepare, distribute & update project reports.
• Provide timely and accurate customer support as required.

Contract Management

• Maintain a centralized contract repository, ensuring accessibility and compliance.
• Track contract timelines, deliverables, obligations, and renewals.
• Support contract negotiation and administration, ensuring adherence to legal and regulatory requirements.
• Coordinate with legal and procurement teams to process contract modifications and amendments.

Document Management

• Develop and maintain document control systems for all project-related records.
• Ensure that all documentation is properly categorized, version-controlled, and accessible to authorized personnel.
• Monitor compliance with document retention policies and industry standards.
• Facilitate document review and approval workflows.

Configuration Management

• Implement and maintain configuration management processes to track changes in project scope, requirements, and technical specifications.
• Establish and manage change control procedures to document and assess modifications to project baselines.
• Maintain configuration item records, ensuring consistency across project phases.
• Collaborate with technical teams to oversee version control of project assets.
• Any other duties as assigned by the Program Manager.

REQUIREMENTS

• 3+ years of experience in project administration, contract management, or document control.
• Experience with configuration management processes in a technical or engineering environment is a plus.
• Familiarity with contract management software, document control systems, and project management tools (e.g., SharePoint).
• Strong understanding of Project management principles.
• Strong organizational skills with an ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills to collaborate with stakeholders.

COMPETENCIES

• Detail-oriented with strong analytical and problem-solving skills.
• Ability to interpret contracts, compliance requirements, and risk assessments.
• Proficiency in Microsoft Office Suite.
• Experience in regulated industries (e.g., aerospace, healthcare, construction, or government projects) is beneficial.
• Ability to work independently and in a team.
• Ability to work effectively in a fast-paced environment

Note: This position is located in Ottawa, ON. Hybrid/Remote work options available, depending on project requirements. Occasional travel may be required for project meetings, audits, or site visits.

BENEFITS

Full-Time staff benefits include (but are not limited to):

• Health and Dental
• Short & Long-Term Disability
• Health Spending Account
• Personal Spending Account
• Personal time off
• The opportunity to bank overtime
• Pension matching plan and voluntary RRSP
• Employee & Family Assistance Program
• A bonus program based on organizational performance

SALARY

The wage band is Level 7, $60,950 - $76,150. The expertise and technical skill level of the candidate is assessed during the selection process for placement within the band. Note: The salary range maximum signifies full job knowledge.

HOW TO APPLY

Be a part of our craft. Apply for the Project Coordinator position at kfaero.ca/careers today!